When it comes to an Occupational Safety and Health Administration [OSHA] inspection, the chances of receiving notification are very small. Most of the time you will have no idea that an inspection is going to occur. For this reason, you should always be prepared for an inspector to come by your site to ensure that you pass your inspection no matter when it occurs.
How to Pass an OSHA Inspection
Here are some tips for how to pass an OSHA inspection.
1. Create a Procedure
It is important to make sure that you have a proper procedure in place for when an OSHA inspector shows up. Determine who will meet with the inspector and show them around the facility or worksite. If there are designated employee representatives or safety staff, you may want them to join the inspection as well. It is not a good idea to have a bunch of people involved, try to limit it to one or two. Also, designate a meeting space to use to meet with the inspector before and after the inspection.
Ask the inspector about the scope of the inspection and make sure that it is possible for the areas to be visited. Take notes and photos during the walk through so that you have your own personal record of the inspection. It is also important to make sure that you check the inspector’s ID as there are people who impersonate OSHA inspectors.
2. Make Records Accessible
An OSHA inspector will want to see your records. For this reason, it is important to make sure that your documentation is organized and available. This will help to keep the inspection moving along smoothly. It can be helpful to keep all of your injury or illness logs and workplace safety information in one place so that it can be easily located when requested. It is extremely important to make sure that the records that you are keeping are accurate and complete.
3. Answer all Questions
Make sure that you answer all of the questions the inspector asks as honestly as possible. If you do not know the answer, do what you can to find the answer.
4. Fix Issues Quickly
If you are cited during the inspection, make sure that you take care of these issues as soon as you can. Be proactive as the idea behind these inspections is simply to keep everyone safe on the job.
5. Provide Training
Proper training of procedures can go a long way when it comes to protecting workers and passing your OSHA inspection. Make sure that all employees are properly trained on how to use the equipment and maintain safe working conditions. Make sure that training manuals are updated regularly to ensure that everyone knows proper procedures.
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